Temporary Administrative Assistant - Project Funding Support (3.5 years)

Organisation Description

The Marine Institute is the national agency responsible for marine research, technology, development and innovation (RTDI). The Marine Institute seeks to assess and realise the economic potential of Ireland’s 220-million-acre marine resource; promote the sustainable development of marine industry through strategic funding programmes and scientific services; and safeguard the marine environment through research and environmental monitoring. The Institute works in conjunction with the Department of Agriculture, Food and Marine (DAFM) and a network of other Government Departments, semi-state agencies, national and international marine partners.

Summary of the Role:

The person’s will work from the Marine Institute Headquarters in Rinville, Oranmore, Co. Galway and will report directly to the Research Funding and System Accountant in the first instance and will also provide support to the International Funding Programme Manager.
The successful candidates will have responsibility for providing financial and administrative support for externally funded projects across the Marine Institute. That support will primarily relate to OCIS and FEAS but will also include projects across the Institute. Externally funded projects may include funding under Horizon 2020, Horizon Europe, Interreg, CINEA, DAFM, EMFF, EMFAF, EI, EPA, SFI and other National and European funding streams. 
The person’s will be responsible for preparing and submitting claims on externally funded projects and will work closely with staff across the Institute, project leaders, research accountant, colleagues in Research Funding Office & Research Coordination and Support team (PIRS), and will work closely with the Finance and HR departments.
The persons will also be required to build relationships with external funding agencies, auditors and others as required. The nature of the work will be largely project driven, therefore requiring a degree of flexibility with regards planning. Teamwork is also important as the persons will be required to work with others to ensure that reporting deadlines across all Marine Institute projects are met.

Please read a detailed job description here 

Educational and Professional Requirements:

• A suitable qualification in a relevant discipline.
• At least 18 months of work experience in a busy office environment
• Demonstrated experience of project support, in an accounts or financial administration setting.
• Knowledge of public sector procurement rules
• Strong organisational and administration skills with proven attention to detail and working to deadlines
• Excellent verbal and written communication skills.
• Demonstrated ability in project reporting and record keeping, ideally including financial records.
• High level of computer skills including MS Office and SharePoint Online.
• Experience of supporting meetings, conferences and events.
• The ability to work unsupervised and to work together in a team environment
• A background in working with confidential data and personal information, respecting privacy. 

Duration of Contract:

This Temporary Specified Purpose contract of employment contract will be for a duration of up to August 31st 2027. The successful candidate will be on probation for the first six months of this contract.

How to Apply:

A C.V. and letter of application, summarising experience and skill set applicable to the position should be emailed to recruitment@marine.ie or posted to Human Resources at the Marine Institute, Rinville, Oranmore, Galway. All correspondence for this post should quote reference CS/AA/PROFUND/DEC23
 
Closing date for Applications:

All applications for this post should be received by the Marine Institute in advance of 12 noon on the 8th of January 2024. Unfortunately, late applications cannot be accepted.

Use of data- all personal data and the information submitted for this application will be used solely for the purpose of this campaign, after which it will be deleted in line with our data and documents policy. All information will be treated with the strictest confidence and accessed only by those involved directly in the campaign.

The Marine Institute is an organisation that champions Diversity, Inclusion & Equality for all. We encourage and welcome applications from anyone interested in this role.
 
Please do advise if there are any special accommodations required for the recruitment process. We are here to help you access opportunities with us.