Administrator & Project Support, Human Resources team

Organisation Description:

The Marine Institute is the national agency responsible for marine research, technology, development and innovation (RTDI). The Marine Institute seeks to assess and realise the economic potential of Ireland’s 220-million-acre marine resource; promote the sustainable development of marine industry through strategic funding programmes and scientific services; and safeguard the marine environment through research and environmental monitoring. The Institute works in conjunction with the Department of Agriculture, Food and Marine (DAFM) and a network of other Government Departments, semi-state agencies, national and international marine partners.

Summary of the Role:

The permanent Human Resources Clerical Administrator will work within the Human Resources (HR) team to support the delivery of HR related projects linked to the Marine Institute strategic plan, the Human Resources charter and the continuing development of our NSAI “Excellence Through People” certified services and supports.

The Clerical Administrator (CA) will provide a range of supports to the Human Resources (HR) Team. Activities will include supporting the H.R. Team Leader, Head of H.R. and wider team with communications, reporting, administration, events, promotions, audits, procurement, budgetary tracking and supporting our people. All activities will be focused on delivery of the H.R. Charter and Marine Institute Strategy and related Corporate Plans and Goals. 

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Educational and Professional Requirements:

• Educated to leaving certificate level or equivalent. 
• Previous experience working in a busy office. 
• Highly organised with excellent administration skills and attention to detail. 
• Good I.T. skills to include Microsoft Word, Excel, PowerPoint, Outlook and ideally experience in using and updating databases / Management Information Systems. 
• Ideally have some experience of updating websites and / or SharePoint pages but this can be trained. 
• A background in working with confidential data and personal information, respecting privacy. 
• Experience supporting and organising meetings and events. 
• The ability to work unsupervised. 
• Demonstrated ability to use initiative. 
• The ability to communicate effectively both in writing and verbally at all levels. 
• Demonstrated experience supporting budget tracking. 
• Ability to multi-task and manage time effectively. 
• Attention to detail and accuracy in data entry and record-keeping.
• Experience working within a team while being able to progress work independently when required.

Duration of Contract:

This role comes with the offer of a Contract of Indefinite Duration that will be issued subject to successful completion of a six-month probationary period and consistent satisfactory performance.

How to Apply:

A C.V. and letter of application, summarising experience and skill set applicable to the position should be emailed to recruitment@marine.ie or posted to Human Resources at the Marine Institute, Rinville, Oranmore, Galway. All correspondence for this post should quote reference CS/CA/HR/OCT23
 
Closing date for Applications:

All applications for this post should be received by the Marine Institute in advance of 12 noon on the 30th of October 2023. Unfortunately, late applications cannot be accepted.

Use of data- all personal data and the information submitted for this application will be used solely for the purpose of this campaign, after which it will be deleted in line with our data and documents policy. All information will be treated with the strictest confidence and accessed only by those involved directly in the campaign.

The Marine Institute is an organisation that champions Diversity, Inclusion & Equality for all. We encourage and welcome applications from anyone interested in this role. 

Please do advise if there are any special accommodations required for the recruitment process. We are here to help you access opportunities with us.