Procurement Administrative Assistant

Organisation Description:

The Marine Institute is the national agency responsible for marine research, technology, development and innovation (RTDI). The Marine Institute seeks to assess and realise the economic potential of Ireland’s 220-million-acre marine resource; promote the sustainable development of marine industry through strategic funding programmes and scientific services; and safeguard the marine environment through research and environmental monitoring. The Institute works in conjunction with the Department of Agriculture, Food and Marine (DAFM) and a network of other Government Departments, semi-state agencies, national and international marine partners.

Summary of the Role:

The successful candidate will be providing a range of supports to the Director and the Tendering & Procurement Coordinator.  Activities will include supporting the Director with communications and administration; supporting the tendering and procurement processes; assisting with the Contracts Management systems; and the provision of related governance, audit and finance supports

Please read a detailed job description here

Educational and Professional Requirements:

• A relevant qualification in Business Administration, Accounting Technician or similar administrative area and relevant experience.
• At least 18-months of relevant work experience in a busy Administrative environment (ideally to include experience in procurement).
• Understanding of public procurement
• Proven experience with governance and auditing.
• Demonstrated ability in project reporting and record keeping, ideally including financial records.
• Strong administration skills with good attention to detail and high accuracy levels.
• Direct relevant experience in managing multiple deadlines and deliverables.
• The ability to work unsupervised and as part of a team.
• Effective numerical and literacy skills.

• Experience in the use of relevant I.T. packages including web based software, updating websites and producing publicity materials.
• Strong customer service skills.
• The ability to communicate in writing and verbally at all levels.

How to Apply:

A C.V. and letter of application, summarising experience and skill set applicable to the position should be emailed to recruitment@marine.ie or posted to Human Resources at the Marine Institute, Rinville, Oranmore, Galway. All correspondence for this post should quote reference CS/ProcurementAA/June22

Closing date for Applications:

All applications for this post should be received by the Marine Institute in advance of 12 noon 20th of July 2022. Please note that late applications will not be accepted.

Use of data- all personal data and the information submitted for this application will be used solely for the purpose of this campaign, after which it will be deleted in line with our data and documents policy. All information will be treated with the strictest confidence and accessed only by those involved directly in the campaign.
Marine Institute is an equal opportunities employer